Photo report maker

Clients, landlords and insurers often want photos in a document, not a chat thread. Fill in the job, add photos with a caption each, and save the result as a PDF.

How to make the report

1. Fill in the job. Your business, the client, the address, the date and who prepared it. These go at the top of the report.
2. Write a short summary. Two or three sentences on what was done or found. Most readers stop here, so put the key point first.
3. Add photos in order. Add them in the order a visitor would walk through the job. Remove any that repeat.
4. Caption each one. Say where it is and what it shows, like "Bathroom ceiling, damp patch before repair".
5. Save as PDF. Press Print or save as PDF and choose Save as PDF as the printer.

What makes a photo report useful

• One idea per photo. A wide shot to show where, then a close-up to show what.
• Captions that would make sense to someone who has never been to the site.
• The same order every time, so regular clients know where to look.
• Problems you found but did not fix, with a clear note, so they are not blamed on you later.

When a report beats a link

A PDF suits a formal record: an insurance claim, a landlord file, a handover pack or a tender. For day-to-day jobs, most clients prefer a link they can open on their phone. JobProof sends one link per job with before and after sliders, and can export a CSV of jobs and photos for your records.

Questions